ADHD Best Practices

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ADHD best practices are powerful strategies for keeping all employees engaged, reducing overwhelm and maintaining momentum during change.

From time-blindness to task-switching struggles, change introduces cognitive challenges that can derail even the most organized employees.

By using ADHD-friendly techniques, we make change more structured, digestible and action-oriented for everyone.

A few ways to incorporate ADHD Best Practices into Change Management:

Chunk it down. Break initiatives into bite-sized steps with clear, short-term wins to prevent overload.
Time bound your communications. Keep updates short, direct and visual. No long emails, just key takeaways in three bullet points.
Gamify the process. Use progress tracking, dopamine rewards, and micro-goals to maintain engagement and motivation.
Externalize information. Make critical details visible and accessible (think dashboards, checklists, and recurring nudges) to reduce memory reliance.
Reduce decision fatigue. Provide clear next steps instead of vague instructions.
Create fast feedback loops. Build real-time feedback into your processes to reinforce learning and keep employees engaged, rather than waiting for formal reviews.

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Case Study

Using Fast Feedback Loops & Externalized Information to Improve Workstream Updates

Problem

The team had a weekly workstream meeting where everyone was expected to update their workflow log in SmartSheet before Monday. However, many weren’t updating their sections, not because they didn’t care, but because it was a new task that hadn’t become habitual yet. As a result, the meetings would stall while people scrambled to provide updates in real-time, making them inefficient and frustrating.

Solution

We recognized that fast feedback loops help motivate people, especially when they feel too distracted to complete a task. To reinforce the habit:

We sent out a reminder email before the deadline with a lighthearted joke about not being the only one whose workflow section wasn't updated.
If someone didn’t update their section, it was visible to the whole team in Monday’s meeting.
The SmartSheet externalized the information, making the task socially visible and creating natural accountability.

Result

People quickly adapted to the habit and started updating their sections before the meeting. This made the updates faster and smoother, and ultimately, the team was able to cut the meeting time in half—from 60 minutes to 30.

Key Takeaways

Fast feedback loops help reinforce new habits.
Making tasks externally visible increases accountability.
Social motivation (not punishment) can encourage follow-through.

Focus in Flux

ADHD Tools for Everyone

Change is overwhelming, unless you design for how brains actually work.

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— OUR CORE BELIEF —

Change doesn’t have to be overwhelming.
It doesn’t have to create resistance, burnout or fear.
Done right—by winning the hearts and minds of your employees—change can be an opportunity.
A story worth telling.
A transformation that lasts.